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By-laws (Sections 3.1 and 17) were passed in 2010 to make the default method of voting for new Council members and By-law changes online. The voting periods for both Council and By-laws have been aligned to occur at the same time. The online vote will take place through your secure APEGM online profile over two weeks, ending one week before the Annual General Meeting (AGM).
No later than 35 days before the AGM, members eligible to vote will be notified of any candidates for Council, or proposed By-law changes. The default method of notification will be by an e-mail to the member's preferred e-mail address on file with the association. All candidate platforms and proposed By-law changes will be posted on the APEGM website for your review.
Upon notification of any proposed By-law changes, an online discussion will be opened to the membership to discuss any concerns with the proposed By-law changes. This discussion will be open for two weeks, and will be closed before voting begins.
Online voting takes place in the period between 21 days and 8 days before the AGM, that is between October 5, 2012 at 12:00 am and October 18, 2012 at midnight.
A link will appear on the APEGM website homepage that will take you directly to the voting area, and there will also be a link from inside your regular online profile if you are entitled to vote.
You will be presented with a voting preamble and overview screen, which will link to the ballot menu. Any ballots to be voted on will be presented in the ballot menu. You will select each ballot in turn, make your selections, verify your selections, and then submit your vote.
Each time you return to the ballot menu you will see links for any remaining ballots and statements about ballots you have already submitted. At any time you can leave and return within the voting period and any ballots you have not submitted will still be available for you to complete.
If, for example, one year there are no By-law proposals to vote on, then the By-law ballot will not be listed. Likewise with Council ballots.
Here is a list of past and present platforms and proposals:
The APEGM online voting is conducted using servers that are owned and operated by APEGM. Members are required to authenticate prior to casting their votes to ensure they are eligible to vote, and have not already cast their ballots or requested paper copies.
Though we know who you are at the time of voting, and record which ballots you submit, there is no connection to the time that you submit each ballot, or with your vote values. Nor is there any way for APEGM to make a connection between members and vote values.
Your communication with the APEGM server is encrypted using an SSL certificate, and a firewall protects the network at a low level of abstraction.